How to organize workflow with Project Management Systems
The success of a project depends on solving a multitude of tasks that at first glance may seem small and insignificant. However, if one link is missed, the processes in the chain are disrupted. Project management systems help control task fulfillment and adherence to deadlines. Such automated programs offer a wide range of functionality for organizing the work of the entire team, and managing resources, and budgets.
According to the report of the American organization Project Management Institute, 61% of companies that use management systems successfully and timely close their projects. At the same time, only 41% of companies reported the same result, but without the use of special programs.
The modern IT market offers a huge variety of such systems, each of which has certain features and specifics. Before introducing a project management system at an enterprise, it will be useful to get acquainted with a number of popular programs.
GanttPRO. This system is a Gantt chart, where tasks are on the vertical axis and deadlines for their execution are on the horizontal axis. This way you can easily see which items need to be done soon and which can be postponed. In addition, the GanttPRO innovation project management system allows keeping track of the budget and the time the team spends on various tasks. The system is quite versatile and can be used in different industries such as construction, marketing, and production. GanttPRO integrates with other programs such as Google Drive and Slack.
A popular system for project and resource management is Trello, which is based on the Kanban concept. The program has cards on which tasks are written. As you work on them, the cards are dragged from one column to another. Thus it is visually clear at what stage is the implementation of a particular task of the project. The system is universal and functional, here you can involve participants in the solution of tasks, leave links, attach files, and much more. However, you should keep in mind that Trello is not very convenient for long-term projects.
Basecamp has gathered in one place all the necessary tools for fruitful teamwork. Elements of this project management system are such features as task lists for each participant, message boards with a structured storage system for each topic, the ability to build charts, file storage, messenger, and much more. Basecamp is ideal for large teams, it helps to organize their work clearly and distribute tasks.The programs listed above are just a small fraction of all the programs available on the market. To choose the perfect project management system for your company, you need to explore and try different options. For this purpose, many developers of such software offer free versions.
