Time management for proper organizing of time
Often there are not enough 24 hours to do everything. It can be difficult to fit all those planned tasks into a day, as well as to allocate time for sleep and full meals. However, if you use time management, you can distribute all the activities during the day in the right way, and leave time for personal life and rest.
The main problem of people who do not have time to deal with all the activities of the day is the inability to distribute their energy and properly manage their working time. To improve the situation, there are time management techniques that will help to organize all the processes in the right sequence and clearly regulate the time for their implementation. Before choosing one or another approach, it is necessary to get acquainted with the basic principles:
- Prioritization. Allows you to arrange tasks according to their urgency;
- Scheduling. Drawing up a mini-plan in which each task is given a certain amount of time;
- Structuring. Allocation of factors by which the quality of task performance and its readiness will be evaluated.
One method of time management is the “Eat the Frog” approach, which was developed by business coach Brian Tracy. Its essence is the principle that the actions that cause the most difficulty are performed first. For them are given the first half of the day, when a person is full of energy for achievements. After dealing with difficult tasks, a person will feel a burst of energy and an improvement in mood, as easier ones await ahead.
The second technique is called “Eating an elephant one bite at a time” when performing a large task it is divided into several stages. In this way, you can gradually cope with difficult actions, and they will no longer seem scary and unbearable.
The next option is to use the Eisenhower matrix, which helps to divide the to-do list according to its importance. It consists of four squares, which are formed by intersecting two axes: “important and not important”, and “urgent and not urgent”. Those things that will be at the intersection of “urgent and important” should be done first.
Kanban is a time management technique used in an organization’s management system. It also uses a table divided into 3 columns: “must do,” “in progress,” and “done.” The idea is to gradually transfer the tasks from the first column to the others. This allows you to see the amount of work and the process of reducing it. Various techniques have their own electronic applications that simplify the process of organizing time. It should be noted that approaches to time management are relevant both for work matters and for solving personal problems.
